TRUSTEES

AUTHORITY AND ACCOUNTABILITY:

Authorized by the Basis of Union, United Church of Canada, holds membership on the Official Board (0B) and is accountable to the Congregation of Windsor United Church (WUC).

MANDATE:

To hold title of church and arrange proper insurance coverage and to hold and manage church securities for the the church.

MEMBERSHIP:

The Board of Trustees usually has 8 to 10 members. (Minimum 3 and Maximum 15)

Trustees shall be members or adherents of WUC.

Appointments are for life and terminate on resignation or dismissal by the congregation. The chairperson, secretary and any other officers are elected by the Board of Trustees for an indefinite period.

The Board of Trustees may designate 1 Trustee to attend Building and Maintenance Committee meetings for a 1 year term (renewable) for liason purposes.

FUNCTIONS:

 To strive to make our WUC Mission Statement live through increased involvement in the life of our church

To provide orientation to new members of the Board of Trustees with regard to the duties and responsibilities of the committee

• To arrange for acquisition and disposal of church property with instruction from the congregation and the consent of Region 15

• To sign (hold title) on all legal property documents  To arrange insurance on properties

• To develop a policy re the investment of Trust Funds* 

To arrange for the investment of all Trust Funds and any other funds, e.g. Memorial Fund, entrusted to the Board of Trustees for investment in accordance with the policy

To arrange for any loans as directed by the 0B or the congregation

To attend all of the 0B (chairperson or designate) to report on the Trustee Board's activities, provide input and participate in decisions

To prepare a year-end report on the Board's activities and a report showing all investments including terms and interest rates for inclusion in the Annual Report of WUC and presentation at the Annual Congregational Meeting

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OPERATIONAL GUIDELINES:

Meetings are called by the chairperson as required. Minutes of the meeting are read and approved at the next meeting held. Decisions at meetings are based on majority vote. A quorum shall be 4 trustees.

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Recommended by                                                 Date:                                                For Board of Trustees

Approved by                                                        Date:                                               For the Official Board

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*The policy of the Board of Trustees, with reference to funds given to Windsor United Church, either by gift or as a beneficiary under a Will, is to regard such gift as a legacy to be invested and the income from which would represent the donor's continuing support of the church into the future.

If a donor or testator stipulates in a Will, or as a term of the gift, that the money be used for a specific purpose, the funds would be invested and the income directed to this end.

If the Will or instructions of a donor specifically stated the capital sum was to be used to fulfill immediate need, the funds would be so used.